The Transaction Coding Specialist is a key contributor of high-volume accounting operations, supporting accurate and timely financial reporting for a large client base. This role is responsible for reviewing, coding, and posting bank and credit card transactions in QuickBooks Online, ensuring each transaction is assigned to the correct general ledger account, vendor, class, and other required dimensions.

This position thrives in a fast-paced environment and requires exceptional attention to detail, strong organizational skills, and the ability to efficiently navigate multiple banking portals and accounting systems. The Transaction Coding Specialist plays a critical role in maintaining clean, reliable financial data that supports downstream accounting, reporting, and client service.

Key Responsibilities (Aligned with EOS 5 Roles)Transaction Coding & Accuracy

• Enter, categorize, and post bank and credit card transactions in QuickBooks Online for a high volume of clients.
• Assign accurate general ledger accounts, vendors, classes, and other required fields for each transaction.
• Ensure transaction coding aligns with internal standards, client-specific rules, and documentation requirements.

Bank & Credit Card Feed Management

• Log into various bank and credit card portals using secure client access to retrieve transaction data, statements, and supporting documentation.
• Monitor QBO bank feeds for errors, duplicates, missing data, and connection issues; escalate issues as needed.
• Reconcile transaction details between banking portals and QuickBooks Online to ensure completeness and accuracy.

Workflow Management & Timeliness

• Maintain organized workflow tracking to ensure all assigned clients’ transactions are coded within expected timelines.
• Prioritize workload effectively to meet weekly and month-end deadlines.

Internal Collaboration

• Identify unusual, unclear, or uncategorized transactions and request clarification from Staff or Senior Accountants when needed.
• Collaborate with accounting team members during month-end close to ensure accuracy and completeness of coded transactions.

Process Improvement

• Follow internal coding guidelines, class structures, and vendor rules to maintain consistency across accounts.
• Support continuous improvement of internal processes, templates, and coding standards to improve efficiency and scalability.

Qualifications Experience

• 1–2 years of bookkeeping, accounting support, or data-entry experience using QuickBooks Online.
• Experience working with high transaction volumes preferred.

Technical Skills

• Strong working knowledge of QuickBooks Online bank feeds.
• Comfort navigating multiple online banking and credit card portals.
• Basic understanding of accounting principles, including general ledger accounts, vendor matching, and class tracking.

Other Requirements

• Exceptional attention to detail and accuracy.
• Strong time-management skills with the ability to work independently and meet deadlines.
• Comfortable working in a fast-paced, process-driven environment.

Technology & Tools Provided 

• Company-issued laptop and standard peripherals
• Access to accounting and productivity software, including:

1. QuickBooks Online
2. Box Drive
3. Karbon
4. Smartsheet
5. Microsoft Office Suite
6. Rippling
7. 1Password
8. TextExpander
9. RingCentral

Decision-Making Authority

• All requests and escalations are routed through the Accounting Manager.
• No RAMP card will be issued for this role.
• Supply and access requests must follow established internal approval processes.